Information on Student Proposed Internships

IMPORTANT!!! A MAXIMUM OF TWO (2) STUDENT-PROPOSED INTERNSHIPS MAY BE COMPLETED BY STUDENTS DURING THEIR LAW SCHOOL CAREER. The second internship will only be approved if you show that you will be learning new skills and competencies in your second internship compared to your first one.  This must be clearly indicated in the proposal.  Please find the Internship Proposal Form under Application procedures.
Important Instructions

Students must submit their application at least 5 working days prior to the start date of their internship in order to get it approved in time. Working hours will only start counting towards the 125 hours, as of the date it has been approved by the Career and Professional Development Centre.

ALL changes that occur during internships (change of tasks, areas of law, supervisor, etc.) must be submitted to the Career and Professional Development Centre as soon as possible.

This does not apply for the January term for which the deadline is fixed well in advance of the commencement of term (see below for additional details). 

Description

Common Law students have the opportunity to pursue self-proposed internships during their studies at the University of Ottawa. These internships provide students with the opportunity to gain practical experience and exposes them to a variety of practice areas and work environments. Internships can be completed during any term (see Conditions and Eligibility).

Where can law students undertake a Student-Proposed Internship?*

  • Students can undertake internships with the following:
  • Sole Practitioner.
  • Small, medium, or large-sized firm.
  • Community Legal Clinic.
  • Department or branch of the municipal, provincial or federal government.
  • Non-Governmental Organization, a Not-for-Profit Organization or an organization working in the public interest, in either a domestic or international context.
  • Aboriginal Organization.
  • Canadian Embassies abroad.
  • Legal Department of a bank.
  • Legal Department of a private company (or In-house Counsel).
  • Agency of the United Nations.

*Pease note that INTERNSHIPS MAY NOT BE UNDERTAKEN REMOTELY.

What kind of work can a law student do?*

  • Students can undertake the following tasks during an internship:
  • Legal research: case law and legislation (become familiar with search engines such as LexisNexis Quicklaw and CanLII).
  • Legal writing, such as drafting letters, affidavits, short articles, memoranda and research papers, compiling information to create a guidebook, gathering information on specific topics for lawyers.
  • Assist lawyers in preparing a client for a hearing.
  • Assist lawyers with client intake and at times interview clients.
  • General interaction with lawyers and clients.
  • Attend proceedings conducted by lawyers in court or in a mediation (attend a hearing, a labour arbitration hearing, a case conference, etc.).
  • Learn about procedural matters such as filing documents.
  • Fill out forms (any paper work pertaining to client files).
  • Demonstrate knowledge of lawyers professional responsabilities and further develop such knowledge.
  • Take part in the small firm or sole practitioner's daily operations to gain greater knowledge of its particularities.
  • Attend workshops offered by the firm or to the lawyers of the firm.

How to find a Student-Proposed Internship? *

  • Think of where you would like to intern and what type of work you would like to be exposed to.
  • Reach out to employers, it is a student initiative.
  • Some internship opportunities are available in The Source under the Job Postings Tab.
  • Conduct Informational Interviews and Networking.
  • Contact employers via e-mail or telephone call.
  • Visit the Peer to Peer Mentoring Network Survey (P2P) results found on the right hand side of your student home page under the tab shortcuts of The Source.
  • Peer to Peer Mentoring Network Survey (P2P): The P2P Mentoring Network Survey aims to collect data and allows students to evaluate their internship experience and share those experiences with their peers. The goal of the survey is to promote the exchange of information between law students and will provide resources and tools to students looking to complete an internship.

* These are not exhaustive lists, however they offer a good idea of what a Student-Proposed Internship can look like. 

Conditions and Eligibility
  • Students must be enrolled in either the 2nd, 3rd or 4th year of a JD program and in good academic standing. Please consult the Academic Regulation – Rule 19: PASSING.
  • All students must have a minimum cumulative grade point average (GPA) of 5.0 at the time of submitting the application package to the Student-Proposed Internship Program.
  • To avoid possible conflict of interest, internships cannot be undertaken under the supervision of a student’s past, present or future employers or volunteer supervisors. In cases related to future employment or volunteer experiences, this only applies if it is known at the time the proposal is submitted that the student will be employed in the future.  This is not intended to discourage an offer of employment once the internship has been completed.
    • Please note that depending on the academic term, internships conditions are  different :
    • Fall Term: September through early-December.  Students typically complete their internship hours by interning 1, 1.5 or 2 days a week throughout the term.
    • January Term: Condensed term for three weeks in January.  Students typically complete their internship hours by interning full time for 3 to 4 weeks during the month of January. Internships can be undertaken abroad.
    • Winter Term: February through mid-April.  This term is also condensed and runs for two and a half months.  Students typically complete their internship hours by interning 1.5 to 2 days per week throughout the term.
    • Summer Term: May to end of August, part time during the whole summer or condensed full time. Can be completed as early as the summer after their first academic year. Units applied in the following fall or winter term. Internships can be undertaken abroad.

 

Supervisor Requirements

All students will receive 3 units upon completion of their internship (graded on a “Satisfactory/Non-Satisfactory” basis).

These units will be awarded only if:

  • The supervisor is either a practicing lawyer or someone who has received legal training (holds a J.D. or an LL.B.) and who works at the organization or the firm for which you will be completing your internship and who is responsible for supervising your work.
  • The supervisor is a member in good standing of a law society and has not been subject to any disciplinary measures.
  • The supervisor can be responsible for a maximum of 2 students per academic term.
  • The work cannot be remunerated.
  • The supervisor must have a minimum of 3 years law-related work experience after graduating law school or 2 years experience as a lawyer after their call to the bar.
  • The work assigned to the student must be law-related.
  • The supervisor must consistently be accessible to students and regularly available to review students legal work as well as to provide guidance and answer the student’s questions.
  • Administrative requirements:
    • Students must discuss work tasks and responsibilities with their supervisor prior to completing their internship proposal. The proposal must be signed by both parties prior to submitting to the Faculty for approval.
    • The supervisor must approve and sign the student’s final report.
    • At the end of the internship, a final evaluation form must be filled by the supervisor, signed by both parties and returned to the Career and Professional Development Centre along with the Student’s final report.
Student Requirements

Students are graded on a “Satisfactory/Non Satisfactory” basis.

All students will receive 3 units upon completion of their internship should they obtain a “Satisfactory” result and if the following conditions have been met:

  • Students are responsible for finding a work placement and a supervisor who is willing to oversee their work.
  • Once the work placement has been established, students submit an electronic application package including 4 forms, 1 of which must be signed and approved by the supervisor and Professional Development Counsellor of the Common Law Section before the beginning of the internship. (See Application Procedures)
  • The student must complete 125 hours of unpaid work.
  • The work must be law-related.
  • The final report must be prepared and submitted by the student and approved by both the supervisor and the Career and Professional Development Centre.
  • The Internship Evaluation Form must be filled out and completed by the internship supervisor at the end of the internship.  Both the supervisor and the student must sign and date this form prior to its return to the Career and Professional Development Center.
  • All students taking the Student-Proposed Internship – CML3171 are required to fill out the course evaluation after completion of the course. Please note that the course evaluation form is not available online and will be sent to all enrolled students by email during the official teaching and course evaluations dates of the University of Ottawa.
  • All students taking the Student-Proposed Internship – CML3171 are required to cmplete the P2P Mentoring Network Survey available in The Source (under your student home page – on the right side – tab shortcuts).

For more information, students are encouraged to visit our Student-Proposed Internships Guidelines page

Application Procedures and Forms

Students must submit their applications to the Common Law Student Centre (FTX 237).  All forms are available on line.

Students enrolled in the National Program must have their internship proposal approved by the Director of the National Program, before submitting their application to the Career and Professional Development Centre for the final approval.

Language:

Forms must be filled out and reports must be written in French or English, depending on the language in which the internship will be completed. Units will be applied in the language of your Application package. For internships completed abroad in a foreign language, forms and reports must be completed and written in French or English.

French Common law students are required to complete 75% of their 2nd and 3rd year academic units in the French language, pursuant to Rule 20 of the Academic Regulations. Therefore, an internship completed in a foreign language will be recognized as an English Common Law course. Forms and reports must be completed and written accordingly.

Internship Application Procedures and Forms:

The Internship will only be approved if the package includes these four (4) forms, completed and signed. The information must be typed.  The application package & forms filled out by hand will be rejected. Point forms are not accepted.

  1. SPI Enrollment Form (Fall, January, Winter Term) OR SPI Enrollment Form (Summer Term)
  2. Internship Proposal Form
  3. Modification/Cancellation Enrollment Form
  4. Student Declaration of Understanding - Insurance Coverage Form

Instructions: SPI Enrollment Form (Fall, January, Winter Term) OR SPI Enrollment Form (Summer Term)

The enrollment form must be type written, filled out in full and signed.

Instructions: Internship Proposal Form

The proposal form must be type written and filled out in full. Simply referencing a secondary document will not be sufficient. This Form must be signed by the student and the internship supervisor.

A detailed description including examples must be included in all relevant “Tasks and Activities” and “Skills to be Developed” sections.  If the student does not provide enough substantive details in their proposal, he/she will be required to submit a new form including additional details approved by his/her supervisor.

As an example, tasks and activities limited to legal research and writing case summaries do not justify granting academic units and the internship proposal will not be approved. The student would have to specify how he/she will be utilizing this research to contribute to work with the organization or firm.

Instructions: Modification / Cancellation Enrollment Form (Add/Drop)

The course code is indicated on the Enrollment Form. This form is mandatory and must be completed and submitted by the deadline along with the other forms, EVEN if the student has not yet to enrolled in his/her courses for the applicable term.

Instructions: Student Declaration of Understanding - Insurance Coverage Form

The University of Ottawa Risk Management office has prepared a letter for the internship supervisors which describe changes to the WSIB regime. Your supervisor must keep a copy of the letter Process for Workplace Safety and Insurance Board Coverage for their records (sent with email to supervisor). Furthermore, all students participating in internships are required to sign, date and return a Student Declaration of Understanding before they commence an internship.

Internship Abroad Application Procedures and Forms:

The Internship abroad will only be approved if the package includes the four (4) internship application forms (above), and the two (2) internship abroad application forms (below), completed and signed. The information must be typed.  The application package & forms filled out by hand will be rejected. Point forms are not accepted.

  1. Liability, Waiver of Claims Form
  2. Emergency Information Form

Instructions: Release of Liability, Waiver of Claims, Assumptions of Risks, Authorization, and Indemnity Agreement

The form needs to be filled out in full and the original copy needs to be returned to the Common Law Student Centre – FTX 237.

Instructions: Emergency Information Form

This form does not have to be type written. The form needs to be filled out in full and the original copy needs to be returned to the Common Law Student Centre – FTX 237.

Internship Abroad - Additional Information:

Students can complete a Student-Proposed Internship (SPI) abroad during the summer or the January term only. The number of hours to be completed is 125 hours.

Prior to approving a Student-Proposed Internship (SPI) abroad, we will be reviewing the required six (6) forms and the Government of Canada advice and advisories website found below. In the event that the region or the country you will be visiting is or becomes subject to a travel advisory, your internship may possibly not be approved.  It is the responsibility of the student when organising their internship abroad to verify this website prior to applying and prior to departure.

It is also the responsibility of the student to obtain travel insurance if traveling to a developing country and we strongly recommend obtaining the minimum travel insurance listed

Minimum Travel Insurance Requirements (must be included)
  • Travel Assistance : included
  • Trip Cancellation :  ≥ $1,000 (including for DFAIT warning changes due to terrorism)
  • Trip Interruption : ≥ $1,000
  • Emergency Early Return : unlimited
  • Accommodation & Meals : ≥ $600
  • Repatriation of Remains : unlimited
  • Cremation/Burial at Destination : ≥ $10,000
  • Baggage & Personal Effects : ≥ $1,000
  • Passport Replacement : ≥ $200
  • Mislaid Luggage : ≥ $400
  • Airflight Accident : ≥ $100,000
  • Worldwide Accident : ≥ $50,000

Recommended website to visit: 

Registration Procedures

Students must submit their application at least 5 working days prior to the start date of their internship in order to get it approved in time. Working hours will only start counting towards the 125 hours, as of the date the internship has been approved by the Career and Professional Development Centre. This does not apply for the January term for which the deadline is fixed well in advance of the commencement of term.

ALL changes that occur during internships (change of tasks, areas of law, supervisor, etc.) must be submitted to the Career and Professional Development Centre as soon as possible for approval.

In order to be enrolled in a Student-Proposed Internship, students applying must have successfully completed their 1st year of study and have been officially promoted to their 2nd year.  Students must therefore be in 2nd, 3rd or 4th year of a JD program and in good academic standing.  It is the student’s responsibility to make sure he/she is eligible and qualifies to enroll in the Student-Proposed Internship course.

Students must enroll in the required number of units for each term. If the student’s internship is approved, the student will then be able to drop a course and enroll in the Student-Proposed Internship course. Once the internship has been confirmed and finalized, the regular add-drop rules no longer apply (the student cannot withdraw from the internship).

For Student-Proposed Internships that are completed during the summer term, the students will be enrolled and units will be applied to either the following Fall or Winter term. The units cannot be applied to the following January term. If completing a Student-Proposed Internship during the summer, the student must return to the Faculty of Law at the University of Ottawa for his/her units to be applied.

If a JD-MA student is completing a summer Student-Proposed internship, after completing the end of the academic year at Carlton University, the student’s units will be applied to either the Fall or the Winter term of the following year, when the student returns to the Faculty of Law at the University of Ottawa.

Registration:

For Fall and Winter term internships:

In order to take this course you must submit an application package and obtain written approval from the Career and Professional Development Centre. The application package must include the Modification / Cancellation Enrollment Form (Add/Drop) informing us of which course code in which to enroll the student. 

Fall term course code: CML3171F
Winter term course code: CML3171W

For any Summer or January term internships:

In order to take this course you must submit an application package and obtain written approval from the Career and Professional Development Centre. The application package must include the Modification / Cancellation Enrollment Form (Add/Drop) informing us of which course code in which to enroll the student.

Summer course codes:

Units to be applied in the Summer (PDC students only):  CML3171S
Units to be applied in Fall and/or Winter:  CML3171SF (units applied to the Fall only) and/or CML3171SW (units applied to the Winter only)

January term course code: CML3171J

A maximum of 6 units total, over all upper years of study are permitted for Student-Proposed Internships.

Withdrawal of Course

Students must enroll in the required number of units for each term. If the student’s internship is approved, the student will then be able to drop a course and enroll in the Student-Proposed Internship course. Once the internship has been confirmed and finalized, the regular add/drop rules no longer apply (the student cannot withdraw from the internship).

Mandatory Training Session

Students participating in a Student-Proposed Internship must attend a mandatory training session (no exceptions will be made, this session is mandatory and required to obtain units).

The training session can be completed prior to the academic term registered or at any time during the internship. However, we do require that this training session be completed before the end of your internship.

Students that complete the training session prior to the start of the academic term in which their internship is taking place cannot start accumulating the 125 hours. The hours can only be accumulated within the academic term in which the internship has been registered.

Please consult the mandatory training session dates available on the home page of The Source.

RSVP on The Source

 

End of Internship Final Documents

IMPORTANT:  The Internship Evaluation documents are required to obtain 3 units toward the term you have selected. The documents must include the three (4) documents below (completed and signed) by the required deadline.

  1. The Final Report
  2. Internship Evaluation Form
  3. The Course Evaluation - CML3171 (distributed in the student confirmation email only)
  4. P2P Mentoring Network Survey : Must be completed in The Source (under your student home page – on the right side – tab shortcuts)

Instructions: The Final Report

  • The students must submit the number of pages prescribed in the following instructions, he/she will be asked to re-submit their report if it does not respect the final report requirement. Point forms are not accepted.
  • The student must prepare a 7 page double spaced final report including the cover page. The cover page must include the student name, student number, organization name, type of report, dates of internship, etc.
  • A break-down of the student’s working hours must be included in the Final Report.
  • Brief introduction of the organization or firm (type, practice areas, mandate, etc.) and why the student was interested in interning in this work environment.
  • Tasks and activities the student completed throughout his/her internship.
  • Skills the student has developed.
  • Objectives met and learning experience: Which of the student’s objectives have been met and how.
  • Self-assessment of the student’s experience: overall impressions, if the internship helped give the student direction in his/her career goals and aspirations, if the internship helped the student establish contacts, if the student would recommend a similar experience to other students, etc. (DO NOT use the evaluation form for your self-assessment).
  • In order to assign the grade, I will rely on one final report which you are responsible to draft, but which your supervisor must review with you. Your supervisor may request amendments to this report if he or she feels the draft does not accurately reflect your work or performance. Once the report is finalized, it must be signed by both you and your supervisor.
  • The Final report must be submitted to Karine Laframboise at the Common Law Student Centre (FTX 237), sent by email to: commonlaw.stage-internship@uottawa.ca  or by fax at 613-562-5875.

Instructions: Internship Evaluation Form

The internship supervisor must complete the Internship Evaluation Form and evaluate the student’s performance.  Both the student and the supervisor must sign and date the Form.  The student must submit this form along with his/her final report and course evaluation. In order to avoid any confusion, please send the documents only once they are duly filled out, finalized and signed by both you and your supervisor.

Instructions: Course Evaluation - CML3171

All students taking the Student-Proposed Internship – CML3171 are required to fill out the Course Evaluation after completion of the course. Please submit all your final documents including the course evaluation simultaneously.

Your answers and comments are anonymous and confidential; they will only be seen by the Career and Professional Development Office employees.  Remember, the purpose of this exercise is to give constructive feedback.

Please note that the course evaluation form is not available online and is only distributed to students completing the course. Remember, the course evaluation is a new requirement in order to receive your course units.

Please return the completed evaluation course form to the Common Law Student Centre (FTX 237), by email to commonlaw.stage-internship@uottawa.ca or by fax at 613-562-5875.

Instructions: P2P Mentoring Network Survey

Must be completed in The Source (under your student home page – on the right side – tab shortcuts)

The P2P Mentoring Network Survey aims to collect data and allows students to evaluate their internship experience and share those experiences with their peers. The goal of the survey is to promote the exchange of information between law students and will provide resources and tools to students looking to complete an internship. Your answers and comments are not anonymous and confidential; do not forget that this exercise is intended to provide constructive feedback.

 

Preserving Documents

The importance of preserving your documents for your own personal records.

The Career and Professional Development Centre recommends that you keep a copy of your Student-Proposed Internship documents for the management and preparation of your personal files and recruitment process for your future employers.

Recommended documents:

  • your internship proposal
  • your Student Declaration of Understanding – Insurance coverage form
  • your final report, signed by you and your supervisor
  • your internship evaluation form signed by you and completed and signed by your supervisor
  • your official transcript
  • organize your letters of reference  (if applicable)  
  • prepare other documents and applications (if applicable)
Deadlines

Please note that the following deadlines are firm and that there is NO POSSIBILITY OF EXTENSION for ANY of the INTERNSHIPS TERMS. We thank you in advance for your cooperation in observing these deadlines.

Student-Proposed Internship Applications Deadlines

  • Fall 2017 Term: September 13, 2017
  • January 2018 Term: October 13, 2017
  • Winter 2018 Term: January 15, 2018
  • Summer 2017 Term:  (ATTENTION: Students must submit their application at least 5 working days prior to the start date of their internship)
    • April 21, 2017 - Programme de droit canadien (PDC) students ONLY: to have units applied in the summer 2017 term
    • June 9, 2017 - to have units applied in the Fall 2017 or Winter 2018 term - all other students

To submit internship reports:

Student-Proposed Internship Final Documents Deadlines

IMPORTANT:  The Student-Proposed Internship final documents are required to obtain 3 units toward the term you have selected.  Please submit all your final documents (completed and signed by both you and your supervisor) including the course evaluation simultaneously by the required deadline:

  1. The Final Report (signed by both you and your supervisor)
  2. Internship Evaluation Form (signed by both you and your supervisor)
  3. The Course Evaluation - CML3171
  4. P2P Mentoring Network Survey: Must be completed in The Source (under your student home page – on the right side – Tab shortcuts)
  • Winter 2017 Term:
    • Final report, Evaluation by supervisor, Course evaluation, P2P: April 12, 2017
  • Fall 2017 Term:
    • Final report, Evaluation by supervisor, Course evaluation, P2P: December 11, 2017
  • January 2018 Term:
    • Final report, Evaluation by supervisor, Course evaluation, P2P: January 24, 2018
  • Winter 2018 Term:
    • Final report, Evaluation by supervisor, Course evaluation, P2P: April 16, 2018
  • Summer 2017 Term:  ATTENTION: Students who will have completed their internship during the months of May to August 2017, must submit their Final report, Evaluation Form and Course evaluation by the deadline dates below:
    • May 2017 : Final report, Evaluation by supervisor, Course evaluation, P2P: June 15, 2017
    • June 2017 :Final report, Evaluation by supervisor, Course evaluation, P2P: July 17, 2017
    • July 2017 : Final report, Evaluation by supervisor, Course evaluation, P2P: August 15, 2017
    • August 2017 :Final report, Evaluation by supervisor, Course evaluation, P2P: September 8, 2017
Contact

Karine Laframboise, Professional Development Counsellor
Common Law Section, FTX 233B
Tel. (613) 562-5800 (2028)
Fax (613) 562-5875
karine.laframboise@uottawa.ca

Josée Desmarais, Program Coordinator, Career and Professional Development
Common Law Section, FTX 233C
Tel. (613) 562-5800 (1491)
Fax (613) 562-5875
josee.desmarais@uottawa.ca

Student-Proposed Internship e-mail (*for submission of Applications, Final Reports, Final Evaluations and Course Evaluation)
commonlaw.stage-internship@uottawa.ca

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